A Day in Life Case Discussion
Essay by Aashish Acharya • January 4, 2017 • Essay • 753 Words (4 Pages) • 1,431 Views
Case: A Day in the Life
Project is “a temporary endeavor undertaken to create a unique product, service, or result.” (PMBOK) In this case, it has described how a project manager daily functions her/his work. Rachel, the project manager of a large information systems project allocates her time in various tasks. The time allocated in various tasks is presented as following:
Time spent | Task |
10 minutes | Socializing and catching up with the personal news |
10 minutes | Getting to her office and settling in |
15 minutes | Reviewing her schedule and ‘to do’ lists |
25 minutes | Review project work and prepare for weekly meetings |
20 minutes | Discuss the project with her superiors |
45 minutes | Participate in the progress review meeting |
30 minutes | Reviewing project assignments |
20 minutes | Identify and respond to the issues arise in the project via listening teammates |
30 minutes | Gossip with Eddie |
30 minutes | Discussing the problem with John |
30 minutes | Exploring the necessities in the project like equipment |
60 minutes | Exchanging information about the technical requirements |
40 minutes | Meeting with Mary after 10 minutes of waiting |
30 minutes | Reviewing the impact of the clients’ request |
20 minutes | Updating boss on the key events of the day |
30 minutes | Reviewing the e-mail and login to MS project schedule |
30 minutes | Traveling to home |
- How effectively do you think Rachel spent her day?
Answer: In my opinion, Rachel spent her day in an average level. In several things she had done appropriately but there are several places where she can improve for the effectiveness. She has spent lots of time for the effectiveness in the communication. She communicated effectively with her boss, listened the team members’ problems and made a good line of communication between herself and her team. Along with that, she has shown some motivation to the team members by meeting them and providing them feedback on the jobs they performed. She has spent time for the interpersonal function like socializing with her colleagues.
However, she has to improve on checking the mail process. She should have consistent email/voice mail communication process. She had several unplanned breaks which got in the way of making progress on the real issues, so she should improve the ways she is managing interruptions and the project status meetings. She should establish the effective communication channel between project management team and marketing team. Along with these, she shouldn’t waste her time taking the responsibility of Victoria’s project. Instead, she can bring it to the portfolio management team for the concern if it is needed. Also she does not need to indulge in spreading rumors.
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