Cmgt 555 Week 5 Rfp Document

Running head: STUDENT INFORMATION SYSTEM

Student Information System Request For Proposal

Prepared for WestSide Elementary

Name Here

March 9, 2008

CMGT/555 University of Phoenix

Student Information System Request for Proposal

WestSide Elementary, District 123, wishes to implement a Student Information System (SIS). WestSide Elementary encompasses grades K through 5, which includes two self contained gifted classrooms and two special needs classrooms for autistic children. The enrollment is approximately 500 children and there are 35 teachers and support staff currently at the school. The successful system should be easy to navigate and require minimal web experience for external audiences.

School Profile

WestSide Elementary school is one of west Springfield’s finest treasures. Built in 1959 with renovations and additions in 1976 and 2002, WestSide Elementary has an outstanding reputation for student achievement. The faculty is a dedicated group of educators that strive to meet the needs of all learners. At WestSide a nurturing learning environment with an emphasis on developing lifelong learners provides high standards of excellence for all children (Springfield Public Schools, 2008).

WestSide serves as the home base for two of our district's special education programs. The autistic program serves the special needs of children identified with autism spectrum disorder. The gifted program serves students identified as gifted. In addition, the interrelated classroom serves students with other special learning needs (Springfield Public Schools, 2008).

WestSide Elementary’s organizational structure is based upon a line and staff structure. The primary authority is Tammy McKean, principal of WestSide Elementary, overseeing five departments consisting of approximately 90 personnel.

It is our shared vision that all students be proficient in a standards-based curriculum that is challenging, relevant, integrated and shared with the community. Staff will enhance students' performance using research-based instructional strategies that include multiple intelligences, hands-on and real world experiences. Assessment data will identify student needs and drive instruction. All students will feel safe, physically and emotionally. The learning environment will be structured on clear expectations and respect for others. Staff will work collaboratively and welcome community involvement (Springfield Public Schools, 2008).

Business Goals

Through the alignment of information technology with current business goals, WestSide Elementary strives to educate and empower all children to achieve their fullest potential (Springfield Public Schools, 2008).

Project Goals

Through the implementation of a web-based student information system to enhance communications for students, parents and employees, WestSide Elementary hopes to connect the home with the school. The goal is to provide a way to allow the parents to become more involved and to increase student achievement through this improved communication.

Additional benefits will be the elimination of costly paper-based business transactions, increased reporting and management of student information, simplification of the creation of state, federal, and ad-hoc reports, streamline business processes, increase efficiency, and integrate special education data elements into our student information system.

Project Scope

To implement a Student Information System with an application that meets the Board of Educations’ goal to improve learning, teaching and communication through the effective, efficient and integrated use of technology by all students and staff. WestSide Elementary is requesting a proposal for a student information system that will include but is not necessarily limited to the requirements indentified in the requirements section.

Software Requirements: The successful student information system will include a localized database. The system should be entirely web browser capable. Included in the proposal shall be the cost of licensing, data conversion, training, maintenance and annual support, and any other costs relating to the purchase and implementation. A minimum requirement of the internet connection at the school for optimal performance should be specified.

Hardware Requirements: The databases will be housed within the school and accessed via the internet. Server and workstation hardware requirements, operating system, and any additional software required should be included in the bid.

Time Constraints

The successful bidder must be capable of meeting the requirements of the RFP within the time constraints of the decision schedule, Table 1, in the administrative section of this document. Proposals must be submitted by May 23, 2008 and the successful bidder must be able to complete installation of the student information system no later than August 8, 2008.

Budget Constraints

WestSide Elementary currently has allocated funds of $40,000 for the initial investment in a student information system as well as having included a line item in the annual budget for the cost of ongoing support.

Risk Assessment

Describe any potential project risks and the severity of each. Include suggested strategies to minimize the identified risks.

Student Information System Requirements Overview

The point of access to the SIS will be on the WestSide Elementary homepage. Access to the system shall be through differing privilege levels, to faculty, office staff, students, parents, and IT support. Access will be provided through a student ID number and corresponding password. A series of menus should allow the user to access the desired functionality. Each function should have a distinct and intuitive user interface. The student information system should be able to integrate smoothly with the server currently used at WestSide Elementary and should run independently from other software currently in use.

Requirements

The following items are a list of requirements for the implementation of the desired student information system. Bidders should include this table within their proposal submission.