Communication Planning

Communication Planning

Communication, the ability to convey information to a given target audience places a burden on management's choice in how information is conveyed. The vehicle or method to inform external and internal venues to include employees and staff becomes the target audience. With this knowledge one can create the method of transference of information. The second evaluation is determining who will convey information which will also play a vital role in how the information is to be conveyed thereby a communication matrix can be developed as a corporation's internal control. Thirdly, once the information is determined and who is earmarked to express the information now the level of details will also play a role in the vehicle the organization will undergo to distribute information.

In accordance with the tools that are available for organizations the choice to express information to external venues, organizations, and regulatory bodies information can be conveyed by web portals, emails, telephone, media outlets, regulatory body hearing, and establish meetings. The internal choices is, stakeholder meetings, executive staff meetings, employee and departmental meeting, either by emails, memorandums corporate notice, face to face meeting and meet and greet sessions. The choice of methodology will eventually determine the level of details the target audience needs to become aware of.

The communication matrix is a guide to who will provide the information and how that information is distributed. The purpose for the matrix in the communication format is to establish guidelines to control the amount of details and information given to a particular venue. This form of constraints is design to protect the organization as well as the bearer of the information from regulatory actions. One can consider that every organization cannot live in a transparent environment.