Management Delegation

Management Delegation

I am a security officer for Phelps Incorporate (Inc.); however, I report to Clark and Clark organization at the Lenox Post from Monday through Friday. Therefore, I am technically under both companies. Phelps is a privately own company located in Memphis, Tennessee. This company serves and protects the interest of corporations in the Memphis area. They provided security consulting to corporations for the planning and implementing of safeguards to protect the employees and property. Phelps Inc has a human resource consultant that manages and controls the administrative part of each personnel. The head manager oversees all security supervisors and guards. His responsibility is to ensure that each guard is there at his or her assigned post. Phelps has a contract with Clark and Clark in regards of assigning a guard. I am that assign guard. Because of his demanding responsibilities, the head manager delegates part of his management responsibilities to his ten supervisors. He became more fulfilled and productive as he learned to count on his supervisors and is free to attend to more strategic issues. I believe the head manager delegation is effective; however there is always improvement.

I believe planning is centered on all of the four functions of management. Managers of an organization are to carry out the functions to assist in the organization's growth. Therefore, they delegate and perform the functions of management. The functions the managers are using to delegate are planning, organizing, leading and controlling. They are to make sure that clients are valued by specific planning. They also must contain a certain amount of people skills. The managers are to lead, motivate, and communicate effectively. Delegation is a critical skill in the effective management of organizations. I believe the characteristic of good supervision is effective delegation. Delegation is when supervisors give responsibility and authority to subordinates to complete a task, and let the subordinates figure out how the task can be accomplished. Effective delegation develops people who are ultimately more fulfilled and productive. Delegation is often very difficult for new supervisors, particularly if they have had to scramble to start the organization or start a major new product or service themselves. Many managers want to remain comfortable, making the same decisions they have always made. They believe they can do a better job themselves. Managers do not want to risk losing any of their power and stature. Disdainfully, they do lose power and stature if they do not learn to delegate effectively. Often, they do not want to risk giving authority to subordinates in case they fail and impair the organization. Thomas R. Horton, in Delegation and Team Building stated general steps to accomplish delegation (Horton, 2000). The first step he suggested is to delegate the whole task to one person. This increases the person's motivation and gives the person the responsibility. The second suggestion is to select the right person. The third suggestion is to clearly specify your preferred results. You should give information on what, why, when, who and where. You might leave the "how" to them. The forth step is to delegate responsibility and authority. Assign the task; do not describe the method to accomplish the task. Let the subordinate complete the task in the manner they choose, as long as the results are what the supervisor specifies. Let the employee have strong input as to the completion date of the project. Step five is to ask the employee to summarize back to you, their impressions of the project and the results you prefer. Step six is to get non-intrusive feedback about progress on the project. Step seven is to maintain open lines of communication. Do not linger over the subordinate, but sense what they are doing and support their checking in with you along the way. If you are not