Projects R Us

1.0 Introduction

This report details the Project Plan for Medix to initiate the Software Development Project as outlined in the Project Description. Medix has been formed by the amalgamation of 5 traditional medical practices. Medix is struggling to combine the different record keeping and document management systems of the five practices. This project will combine traditional hard-copy systems and some primitive computer-based systems into a more usable and modern system.

Prior to the development of the software, new staff will be recruited and trained early in the project to help accelerate the project and save time. A prototype will be constructed; If successful, a design will be formulated and coding will begin for the software; and integration of the software with the overall medical system.

2.0 Purpose

The purpose of this document is to outline how Projects-R-US will manage the software development Project for Madix. Projects-R-US has chosen to prototype the new software development in order to make sure the system meets the requirements as stated, and the fact that it is a medical records system; the information must be verified and correct at all times. It is vital for the software to work properly the first time.

2.1 Scope

2.1.1 Inclusion

This project is limited to software development for Madix.

2.1.2 Document

The document covers the following key areas

1. Project Plan

2. Staffing Plan

3. Project Costs

4. Risk Management Plan

2.1.3 Exclusions

The following areas below will not be covered in this project.

• Maintenance of Software

• Implementation of Software

• Operation of Software

• Software Licensing and any other licenses required to run the required software.

2.1.4 Assumptions

The following assumptions apply to the project.

• All personnel are available as required for the project.

• The project will be fully financed by Madix.

• During recruitment selection period (week 3 and 4 of recruitment phase) Project Manager can select (interview and selection committee meeting process) more than one applicants.

• Staffs or new staffs who are not occupied in any task will not cost the project.

• Project Manager is responsible for all activities of the project from beginning to project sign off.

• Project Quality assurance is not priced in the project.

• Prototyping is for testing purposes only.

• Staff will be available for the entire project.

• There are no shortages in the Senior Programmers.

• Contractors may be used as required to keep the project on track and where there is a shortage of specialized skilled staff.

2.1.5 Constraints

The main constraints to the project are:

• Time

The project may fall behind schedule. This may lead to an increase in expenses.

• Resistance to Change

Some staff may hold some resistance to change. This is inevitable and proper training and job placement will reduce minimise this constraint.

3.0 Project Cost

The total costs for the project is estimated at $554,150. A more detailed breakdown of the figures, please refer to appendix 1. The project will take about 9 months to complete.

Month Total

July 2004 $8,000

August 2004 $64,320

September 2004 $45,480

October 2004 $36,000

November 2004 $99,760

December 2004 $116,840

January 2004 $111,650

February 2004 $40,820

March 2004 $31,280

Total $554,150

For a breakdown of the costs per implementation phase please refer to Appendix 2. It details each major stage of development and the total costs incurred for that stage.

4.0 Human Resource Plan (Staffing)

4.1 Hiring

Appropriate personnel will be sourced one month prior to the commencement of the project. New staff will take two weeks to train up for a particular job.

4.2 Programmer Recruitment

The table below is a comparison of the programmer’s skills, in relation to their ability, costs, and time. The comparison is calculated based on one module, which is made up of 20,000 lines of code. The outcome of the comparison is to show the most cost effective programmer to hire for the project.

Table: Comparison of Programmers

Senior Programmer

(Debbie) Programmer

(Charlie) Programmer

(Fay)

Man hour

(20000/Programming ability) 1000 1333 2000

Costs (Total Man Hours * Costs per hour) $50,000 $46,666 $70,000

Bugs Rate(20000/1000 * Bug Rate) 100 200 100

Time