Task and Risk Management

Task and Risk Management

Tasks and Milestones

Milestones are important checkpoints or interim goals for a project. They can be used to catch scheduling problems early. The project manager plan will evolve so he should be flexible and update on a regular basis. It also helps to identify risk areas for project, for example, things that are unknown but will have to learn. These are risky because there may not be a good sense for how long the task will take. Or, you may not know how long it will take to receive components you purchased for a project. (W. & T. Chase, 2003).

The specifics task and milestones required for your project plans

 Project accepted

 Hardware/Software installed

 Preliminary design/configuration

 Being able to make the first request

 Development/Training instances deployed

 Closing the testing period

 Going live

Risk is a combination of the probability of a negative event and its consequences. If an event is inevitable but inconsequential, it does not represent a risk, because it has no impact. Alternatively, an improbable event with significant consequences may not be a high risk. These two factors are combined in what we experience as the possibility of loss, failure, danger, or peril.

An easy way to reduce risk is to have less ambitious goals. After evaluating risks, one can choose a path of risk avoidance or risk mitigation and management. If we understand the risks on a project, we can decide which risks are acceptable and take actions to mitigate or forestall those risks. If our project risk assessment determines risks are excessive, we may want to consider restructuring the Project to within acceptable levels of risk.

Risks that do not offer the potential for gain (profit?)should be avoided. Risks associated with achieving challenging and worthwhile goals should be managed. One way to reduce risk is to gather information about relevant issues to lower the level of uncertainty. Then we can look for ways to reduce probabilities of failures or to reduce their consequences (Chapman, 2005)

Risk assessment and mitigation

Skill and Competency Gaps

The fact that there is a new suit of software to be learned by the system annalist is a challenge that represents a risk. This is a new application that would have to be learned by the system analyst. The lack of expertise could cause some delay. In order to mitigate the risk associated with facts we are going to Schedule project activities in such a way that there is plenty of time for the critical task and ensure the availability of progress report from the team to detect any possible gap in the process. Also training initiative for the critical phase of the project will be implemented to reduce the possibility of of this to happen.

Availability of Network Equipment

The deployment of this project will depend on the availability of a web-server with the necessary tools/module to run the application.

This situation should be Escalated to the sponsors and negotiate with vendors fixed prices so last minute request does not incurs price increase.

Change in Management Priorities

Management could decide to prioritize other project which could result in resources being pullout, thus delaying implementation. In the case that system annalist and network tech are pull out of the project, the solution will be outsource the development of the software application by purchasing an off-the-shelf solution and hire a software consultancy firm to customize the software to meet Providence hospital specifications.

Resources constrain

Constraints are usually thought of as limitations on the ability of a system in its effort to achieve its goal. The project management realm can be thought of as consisting of two levels of systems. First, there is the system that is the project, and around that is the system that is the organization that needs to deliver a number of projects To mitigate any constraint for the project we are going to promote Increasing team commitment: Arrange regular project meetings to keep the entire team updated on the project status and assign Sid the task of tracking project progress.

Request an increase in the project budget, appoint external consultants to review and address database- related issues, and arrange for regular meetings with the project team.

Network Security

One of the risks associated with this project is Security so we have to plan to provide adequate security enabling us to restrict user's access only to authorized function of the system and protect the personnel