Discription of Automation Software Memorandum

UOP MEMORANDUM

TO: JEFF SLOTNICK

FROM: TIMOTHY BARTEE

SUBJECT: DESCRIBTION OF AUTOMATION SOFTWARE

DATE: 11/17/2005

This is an informative memorandum to describe what office automation and group collaboration software is used at Sysco Food Service of Oklahoma. It will include an analysis of the advantages and disadvantages of each software package used. One of the software packages used at Sysco is Microsoft office XP which includes Word, Excel, PowerPoint, and Outlook, which will be described further in the text. Sysco Account Management software is also a great tool used throughout Sysco.

One of the main software packages that Sysco uses is Microsoft Office. Microsoft office is comprised of Word, Excel, PowerPoint and Outlook. Microsoft Word which is considered to be the main program of Office is word processing application used by end-users to write documents from a simple memorandum such as this one to a written proposal for a bid to potential clients.

Microsoft Excel is used for producing spreadsheets. Spreadsheets are used at Sysco to process inventory laptops. This aids in keeping up with the module number, issue, issue date names and etc. This allows the company to keep an account of most of the equipment throughout the company.

PowerPoint is an essential application used at Sysco for doing presentations at monthly meeting and for clients to give a visual. Visualization not only ads to the presentation but is also allows the participants to gain a better grasp of the information given so as not to forget easily. It also the person given the presentation a means of getting their vision across to others throughout the company.

Sysco uses Outlook because the company, throughout the United States, uses Exchange to transmit electronic emails internally and externally. Using Outlook allows someone in California to lookup the email address of someone in Florida because the entire company is on the same system. It also utilized as a second file sharing service.

Sysco account manager is a tool used by marketing associates to assist in placing food orders for food service providers. Among taking food orders, it has the capabilities of generating reports, providing menu analysis, cost comparison and transmitting