Office Automation and Collaboration Software

Assignment # 2 Lekesha

January 27, 2007

CIS/319

Office Automation and Collaboration Software

This assignment based on MDCH is to authorize others members of my company the access of the different types of office automation and collaboration software that is used as well as the advantages and disadvantages.

The office automation software used by MDCH are Microsoft Outlook email, Microsoft Word, and Microsoft Excel. Microsoft Outlook, the email system that MDCH uses, it helps to dispense information to all MDCH employees near and far. This allows every employee to communicate effectively from different areas. Microsoft Outlook also helps to organize due dates of appointments, time management, and other activities. This type of automation software enables MDCH to work effectively and continue to be more productive. Microsoft Word helps MDCH to create, correct, and organize files. Microsoft Word will correct grammar, and spelling errors, it also allows the change of format, insert page numbers, headers, and save rough drafts of reports. However, this function saves time in returning to a document to find errors or printing before it is corrected and submitted for final review. Microsoft Excel helps to preserve data for MDCH, while calculating totals for each specific row. This will help to save time on inputting large amounts of information and still be efficient in other areas.

MDCH has explained the advantages of office automation. However, there are some disadvantages when using office automations. Microsoft Outlook email can be used for personal emails at MDCH. This is proven to be ineffective as it takes away the productivity of MDCH and its employees. This method is used for communication via the web instead of having faces to faces meetings or phone conversations.

Microsoft Word is that it can help to spell the words more quickly. It also has a constant spell checker, in which typing can be done without making mistakes. Microsoft Excel is similar to Microsoft Word as it also helps to correct errors within a certain document. This alleviates typos as well as reducing the time it takes to create a project. The disadvantage of this software is that it does not allow